The mission of the Finance Department is to provide accurate, timely, clear and complete financial and human resource information to City Council, City departments, citizens, and the community at large while acting as the chief financial consultant to the City Manager and City Council. The Finance Department is committed to maintaining the financial stability and integrity of the City through sound fiscal policies and procedures that safeguard the City’s assets.
The Finance Department is responsible for providing fiscal oversight and control to all City operating departments. As a central support function, the Finance Department administers the City’s budget and works in partnership with other City departments to develop budgets, implement control measures, and maximize the value of the City’s assets, including human capital. As such, the Department provides quality services in conformance with the highest professional standards and has received various awards for excellence in financial reporting and distinguished budget presentation by national and state organizations of municipal finance officers.
The Finance Department’s primary functions include: accounting, budgeting, business licensing, cashiering, short/long-term financial planning and reporting, technology networking services, payroll services, purchasing, risk management, vendor payments, utility billing, human resource management, and providing support to internal departments.
Below you will find key services provided to residents of the City of San Fernando as well as easy ways to pay certain permits and citations.
UTILITY BILL PAYMENTS (WATER & SEWER)
CLICK HERE for more information on all utility services in the City of San Fernando
- Save time
- Write fewer checks
- Bills are paid even if you are out of town
- Save on postage
- Avoid late charges
- Easy enrollment
Notice: There are “NO” other agencies authorized to receive payments on behalf of the City of San Fernando. If paid elsewhere, the City is not responsible if payment is delayed and the penalty cannot be removed because the bill was not received. The City works with Sequoia Financial Services to collect delinquent accounts.
How do I sign-up for AutoPay?
Complete the application and submit to the Finance Department. Click here to download an Autopay Application
What services are included in my utility bill?
Your utility bill includes charges for water and sewer.
When will I receive my bill?
Bills will come in the first ten days of odd/even/every month(s)
Non-delivery by post office is not a valid excuse for not paying on time
Please telephone us at (818)893-1213 for a duplicate bill before the end of the month
When is a bill payment considered late and what are the fees?
A bill payment is considered late when it is not paid or post marked by the due date indicated on your bill. There is no grace period.
The first bill that you will receive in the mail is colored blue. If you fail to pay this on time you will receive a green bill.
The green bill will include a 10% penalty. If you fail to pay this bill on time you will receive a red bill.
The red bill is a shut-off notice and will include a $10.00 fee for the process and delivery of the notice. If you fail to pay by 9:00 am on shut-off day, your water will be shut-off and there will be an additional $40.00 turn-on fee, an additional deposit may be required and all payments must be made with cash on shut-off day.
How do I discontinue service?
The City of Sn Fernando makes it easy for you to close your account. Just call (818) 898-1213 or come into City Hall and provide the following information:
REGULAR BUSINESS HOURS
Account number or address to be closed.
Date to close account (excluding Fridays, weekends, and holidays).
Forwarding address and telephone number.
ALARM PERMIT FEES
|Annual Permit Fee||$25|
|False Alarm Charge||Free (first two)
$220 each (three to six)
$440 each (seven and each additional)
|False Alarm for Robbery Activation (Panic Button)||$220 each|
|Semi-Annual Billing (if directly wired to the Police Department)||$200 (business)
|No Permit on File Fee||$50|
Do I need an Alarm Permit for my home or business security system?
Yes. Every resident and business owner must obtain an alarm permit from the City if they have active alarm system.
What does "False Alarm" mean?
False alarm means an activated alarm signal, which is responded to by the Police Department, for which no emergency situation exists.
How often do I pay for the Alarm Permit?
The Alarm Permit is renewable every year. The permits are issued based on the City’s Fiscal Year (July 1 through June 30).
Do I receive a Permit Certificate?
Yes. An Alarm Permit Certificate will be mailed to you annually to display at your residence and/or business location.
How do I avoid false alarm charges?
In order to avoid charges for false alarm responses, please ensure that your alarm equipment is functioning correctly and that your family and/or employees are accurately trained and know how to operate the device effectively.
How do I avoid paying additional fees?
Avoid paying a $50 No Permit On File Fee by contacting the City to request an Alarm Permit Application today!
- Seniors/Disabled/Medicare = $10
- Students (K-12) = $18
- Students (College) = $33REGULAR BUSINESS HOURS
MISSION CITY TRANSIT (DIAL-A-RIDE) FARE CARDS
PARKING CITATIONS ISSUED IN THE CITY OF SAN FERNANDO
For urgent parking matters, for example someone blocking a driveway, please call the Police Communications Center at (818) 898-1267.
Parking Citations may be paid at the Finance Counter during regular business hours. If you have received a parking citation and wish to dispute it, you may do so online or US mail. Appeals must be submitted within 21 days, otherwise, your right to appeal will expire. Once you have appealed the citation and would like to provide additional information, please feel free to email us via the below link.
Please Note: There is no street sweeping and parking enforcement on holidays.
P.O. Box 2081 Tustin, Ca 92781
YARD SALE PERMIT FEES
- Verify Zoning Compliance
- Obtain Proper Permits
- Establish Water and Sewer Services
- Apply for a Business License
- Address changes require updated Business License and new Occupancy Permit
- Renaming a business requires a new Business License
SMALL BUSINESS WEBINAR
Small business owners – and those looking to start a business – can learn about the federal, state, and local programs available to help their businesses succeed, including grants, loans, and contracting opportunities.
APRIL 14, 2022 – 10 AM TO 12 PM
- State Franchise Tax Board (FTB)
- California Department of General Services (DGS)
- California Department of Corrections and Rehabilitation (CDCR)
- California Office of the Small Business Advocate (CalOSBA)
- San Fernando City Chamber of Commerce
- San Fernando Mall Association
- U.S. Small Business Association (SBA), Los Angeles District Office
SMALL BUSINESS GRANT PROGRAM
Small businesses located in the City of San Fernando and meet the criteria below:
- Small Businesses with less than 500 employees that have been impacted by COVID-19
- Restaurants, coffee shops, bakeries, cafés, gastropubs, salons, barbers and other grooming businesses, gyms, day spas, and fitness studios
- Retail and commercial stores such as local markets, consumer goods, electronics, appliances, health and sporting goods, furniture, clothing and shoes, books, and music stores
- Active business license in the City of San Fernando, as applicable
- No unresolved City, municipal, or health code violations
- Business in continuous operation in City the City of San Fernando for at least two year
For a list of ineligible businesses CLICK HERE
USE OF GRANT FUNDS
Grant funds can be used for operational business expenses such as:
- Employee payroll
- Working capital to continue operations
- Payment of outstanding business expenses
- Adaptive practices needed to remain open (i.e., equipment and supplies for physical distancing)HOW TO PARTICIPATE
Eligible businesses submitted an intake form during the five-day open application period (February 28, 2022 through March 4, 2022). On March 9, 2022, the Los Angeles County Development Authority (LACDA) conducted the lottery to select businesses and is currently determining eligibility for the selected businesses. During March and April 2022, businesses will be contacted with the status of their application.
LACDA will work with the selected businesses on behalf of the City of San Fernando to complete an application, execute an agreement, and provide the grant funds directly to the business owners.
IMPORTANT DATES PROGRAM ACTIVITIES February 28, 2022 – March 4, 2022 Open Intake Period for Eligible Businesses March 9, 2022 Lottery conducted to select the number of eligible businesses that the SBG Program can fund March 10, 2022 – March 18, 2022 Selected businesses will be contacted and sent a full grant application to complete and qualify to receive a grant April 8, 2022 Deadline for selected businesses to submit complete grant applications March 2022 – April 2022 Approved grant agreements are executed and checks issued to businesses
SAN FERNANDO COVID-19 BUSINESS RECOVERY SURVEY
Please complete this survey, which should take less than 5 minutes. Your responses will be kept confidential.
ENCUESTA SOBRE RECUPERACION DE COMERCIOS DE COVID EN SAN FERNANDO
La encuesta le tomara menos de 5 minutos. Sus respuestas se mantendrán confidenciales.
BUSINESS LICENSE - COMMERCIAL
The following questions can help assess whether you need a license.
- Am I involved in the retail or wholesale selling of merchandise, equipment or other material items?
- Am I leasing equipment or other items to others?
- Am I receiving revenue from the rental of living accommodations?
- Am I receiving rental revenue from property used by others to conduct business?
- Do I have a California State Contractor’s License?
- Am I in a profession that requires special certification or licensing?
- Am I engaged in any activities which may be perceived by others to be of a “business” nature?
If you answered “yes” to any of the above questions, you need a City business license.
The process is simple! Below, you will find the steps you should complete before applying for a City Business License.
Step 1: Verifying the Zoning Requirements, Business Signage and Parking Standards
Contact the Planning Division to obtain a Commercial Occupancy Permit Application and get other related information: (818) 898-1227
Step 2: File a Fictitious Business Name Statement
It is recommended that you call the Los Angeles County Clerk’s Office to determine if the business name is already in use: (800) 201-8999 or visit lavote.gov
Contact any newspaper; the newspaper will file your DBA statement and publish your new business name
Step 3: Obtain a State Board of Equalization (SBOE) Resale Permit, If Required
Required for “selling or acquiring any tangible items for repair or use in the business”
Contact the SBOE to file the proper Sales Tax Forms and obtain Labor Standards for Employees: (661) 222-6000 or visit www.boe.ca.gov)
The permit must show the City of San Fernando business address
Step 4: Obtain a Federal Tax Identification Number
Contact the Internal Revenue Service (IRS) for your employer identification number. They also provide seminars for new businesses. For additional information and required forms, visit www.irs.gov
Step 5: Obtain a Business License
Contact the City of San Fernando Business Support Center to obtain a Business License and determine the fee amount. The fee depends on the location and type of business: (818) 898-1211 or http://sanfernando.hdlgov.com
A $22 processing fee is charged to all new and renewing accounts
Depending on your type of business, you may be required to provide any of the following documents:
County Health Permit
Alcoholic Beverage Control Permit
State Contractor’s License
Establishment and Cosmetology License
Bureau of Automotive Repair License
You will need the following information to complete the Business License Application:
Business Name and Address
Business Telephone Number
Description of the Business
Property Owner’s Information
Social Security Number
Federal Tax ID Number
Articles of Incorporation, if applicable
Alarm Company Information
Step 6: Obtain an Alarm Permit for the Business
You are required to obtain an alarm permit if you have an active alarm system at the place of business
Contact the Finance Department for the application, requirements and more information: (818) 898-1245
The fee is $25 each fiscal year (July through June)
Step 7: Sign Up for Water, Sewer, and Refuse Services
A deposit is required for all new applicants
Contact the Utility Billing Division for additional information: (818) 898-1213
Important Contact Information When Establishing a Business or Expanding your Existing Business
SELLER’S PERMIT State Board of Equalization
505 N. Brand Blvd., Suite 700, Glendale, CA 91203
(818) 543-4900 | www.boe.ca.gov
25360 Magic Mountain Parkway, Suite 330, Santa Clarita, CA 91355
(661) 222-6000 | www.boe.ca.gov
FEDERAL TAX IDENTIFICATION NUMBER Internal Revenue Service
6230Van Nuys Blvd., Van Nuys, CA
(800) 829-3676 | www.irs.gov
GARMENT INSPECTION Los Angeles Department of Health Service
2525 Corporate Place, Monterey Park, CA 91754
SMOG CHECK Bureau of Automotive Repair (State Department)
27202 Turnberry Lane, Suite 250, Valencia, CA 91355
(661) 702-6600 | www.autorepair.ca.gov
FIXED LOCATIONS AND PUSH CARTS Los Angeles County Health Department
6851 Lennox Avenue, Suite 305, Van Nuys, CA 91405
(818) 902-4460 | www.lapublichealth.org
VEHICLE INSPECTION PROGRAM – CATERING TRUCKS Los Angeles County Health Department
5050 Commerce Drive, Baldwin Park, CA 91706
FICTITIOUS NAME FILING San Fernando Sun Newspaper Or Any Newspaper
601 S. Brand Blvd., Suite 202, San Fernando, CA 91340
COPY OF ARTICLES OF INCORPORATION Secretary of State – Los Angeles Regional Office
(213) 897-3062 | www.ss.ca.gov
ESTABLISHMENT LICENSE & COSMETOLOGY/BARBER LICENSE California Board of Barbering & Cosmetology
(916) 574-7570 | www.barbercosmo.ca.govCONTACT INFORMATION
CITY HALL | Finance Department
(818) 898-1212 | Finance@sfcity.org | http://sanfernando.hdlgov.comREGULAR BUSINESS HOURS
BUSINESS LICENSE - SWAP MEET VENDOR
The following documents must be presented:
- State Board of Equalization Seller’s Permit with name and swap meet address
- Valid California Driver’s License
- Social Security Card
The following fees apply for first time vendors:
- Vendor Occupancy Permit: $23.00
- Business License: $76.00
To renew the business license, each Swap Meet vendor must apply, in-person at City Hall, bring all the documents listed above and report the gross receipts for the preceding year.
The fee for the renewal license will be based on the gross receipts reported as follows:
- $50.00 from $0.00 to $25,000.00 of Gross Receipts
- $1.20 per $1,000.00 in excess of $25,000.00 (up to $1,000,000.00)
- $0.60 per $1,000.00 in excess of $1,000,000.00
Additional Fees, include:
- $22.00 Processing Fee
- $4.00 State FeeREGULAR BUSINESS HOURS
BUILDING & PLANNING FEES
CLICK HERE to be redirected to the Community Development page
PHOTOGRAPHY & FILM PRODUCTION PERMIT FEES
CLICK HERE for Photography and Film Production Permit Information
MINIMUM WAGE IN THE CITY OF SAN FERNANDO
Click here to be directed to the State of California Department of Industrial Relations webpage
Erica D. Melton, Director of Finance/City Treasurer
(818) 898-1212 | EMelton@sfcity.org
INVESTMENTS & POLICY
The City Treasurer is responsible for managing the City’s investment portfolio in accordance with Federal and State laws as well as the investment policy. The City strives to maintain an appropriate level of investment of all funds through daily and projected cash flow determinations. Idle cash management and investment transactions are the responsibility of the City Treasurer in consultation with the Finance Director.
The basic premise underlying the City’s investment philosophy is, and will continue to be, to ensure that money is always safe and available when needed.
Erica D. Melton, Director of Finance/City Treasurer
(818) 898-1212 | EMelton@sfcity.org
To receive payment from the City of San Fernando for goods and services, you must:
- Have a Business License and W-9 Form on file with the City.
- Remit an original invoice (not a statement) to the Accounts Payable Division at the address below with the purchase order number, correct pricing, description of product or service, and period covered.
- City payment terms are net 30 days provided that all required approvals are received. Checks are released and mailed USPS first class on the first and third Wednesday of each month unless other arrangements are made.
If for some reason a City-issued check is lost, a duplicate check may be issued by having a notarized affidavit filed with the City.REGULAR BUSINESS HOURS
COMPUTER & INFORMATION TECHNOLOGY
Support services include:
- System Analysis
- Hardware and Software Maintenance Management
Information Technology services are provided through a competitively procured professional services contract with an Information Technology Management Services firm.REGULAR BUSINESS HOURS
|SYSTEM VENDOR & PRODUCT||SYSTEM PURPOSE||TYPE OF DATA||PRIMARY DEPARTMENT||DATA IS COLLECTED||SYSTEM IS UPDATED|
|Manage Accounting, Payroll, Human Resources, Purchasing, Accounts Payable, and Utility Billing functions||Accounting Entries, Employee Information, Vendor Information, and Customer Information||Finance||Daily||Monthly|
|Cashiering System||Daily Cash Receipts||Finance||Daily||Monthly|
|Employee Timekeeping and Time Management||Employee Time||Finance||Daily||Monthly|
|Inventory Management||Vehicle Part Inventory||Public Works||Daily||Monthly|
|Records Management, Dispatch Management, In-car Patrol Information Management||Crime Data/ Records/ 911 Call Data||Police||Daily||Monthly|
|Code Enforcement & Permit Tracking||Zoning and Building Data||Community Development||Daily||Monthly|
This information is being posted in accordance with the Public Records Act, Government Code Section 6270.5.
The purpose of the City’s official website is to provide information about the operation of the City, clarify the functions of various City departments and services and provide guidance to members of the public who may desire or require City services. Information on the website is intended in every respect to be informational in nature. The City’s official website is a non-public forum and is not intended to directly or indirectly create a public forum or limited public forum, or to in any way invite discussion, discourse or dialogue.
In preparation of the City’s official website, every effort has been made to offer the most current, correct and clearly expressed information possible. However, inadvertent errors, omissions or inaccuracies may occur. Therefore, the City, without limitation, disclaims the following: responsibility for typographical errors, interrupted or slow services, computer viruses or other harmful components affecting operation of hardware or software, and other defects that may be found on the City’s official website.
Moreover, the information, services, and data included on the City’s official website have been compiled by staff from a variety of sources and are subject to change without notice. The information, services and data are provided on an “as-is” basis. The City makes no warranties or representations whatsoever regarding the quality, content, completeness, or adequacy of such information, service and data and expressly disclaims all representations and warranties, expressed or implied, with respect to such information, services and data, including without limitation, the warranties of merchantability, fitness for a particular purpose, title, non-infringement, and implied warranties arising from course of dealing or course of performance.
Lastly, the City is not responsible for any special, indirect, incidental or consequential damages that may arise from the use, or the inability to use, the City’s official website and/or the materials contained on the City’s official website, whether the materials are provided by the City or by a third party.
DISCLAIMER OF ENDORSEMENT:
References on the City’s official website to any specific commercial product, process, or service, by trade name, trademark, manufacturer, or otherwise, does not constitute or imply City endorsement, recommendation, promotion, or favoring by the City.
Moreover, consistent with this website policy, the City may establish links to pages outside the City’s official website (“external links”). The presence of these external links should not be construed as an endorsement, recommendation, promotion or favoring by the City of these sites or their content.
The City may, from time to time, establish external links to other Web resources. The City’s sole purpose in establishing these external links is to provide information of a factual nature to visitors of the City’s official website. The City continues to maintain its official website as a non-public forum, does not intend to directly or indirectly create a public forum or limited public forum, and does not intend to invite public discourse, discussion or dialogue by establishing said external links, regardless of the nature of the external link.
To avoid any perception that the City endorses or provides favorable treatment to any private person or business enterprise, no corporate or commercial logos or direct links to vendor sites will be allowed on the City’s official website. Consistent with this policy, only links to the following will be permitted by the City:
- Chamber of Commerce, or Visitor’s Bureau;
- Other governmental agencies;
- Museums, libraries, historical organizations and similar kinds of established, bona fide organizations that provide cultural resources to residents and visitors of the City;
- Public and private, bona fide educational institutions as defined in the Education Code, located within Los Angeles County;
- Entities and organizations whose primary purpose is to provide the location, telephone and/or description of City hotels, restaurants, tourist attractions and similar kinds of activities; and
- Webpages that contain the live-streaming of City meetings that are open to the public, or contain recorded versions of the same, but excluding homepages for such entities and organizations providing and/or sponsoring these webpages.
Entities and organizations wishing to establish external links on the City’s official website must seek prior approval. The City reserves the right to deny an external link application as to any entity or organization that, upon complete review of the application, (1) does not meet the criteria set forth in this policy, (2) fails to provide all required information in the application, and/or (3) fails to provide truthful information in the application. Moreover, City reserves the right to remove an external link if the nature of the entity or organization to which the link relates no longer complies with this policy. This policy may be revised without prior written notice when to do so will be in the best interests of the City.
Every reasonable effort will be made to maintain the privacy of information provided to the City through its official website. Unless information provided to the City through the City’s official website is disclosable or required to be disclosed pursuant to federal, State or other legal authority, such information will not be disseminated to third parties.
Use of the City’s official website shall be construed as acceptance of these website policies.REGULAR BUSINESS HOURS
The City has both formal and informal procurement procedures.
- The formal contract procedure (sealed bid) process is to be used when the estimated value of needed equipment, materials, supplies or maintenance service contract is $25,000.00 or greater. See Municipal Section Code 21A.14
- The informal contract procedure process is to be used when the estimated value of needed equipment, materials, supplies or maintenance service contract is less than $25,000.00. See Municipal Section code 21A.15 for details and exceptions.
- RFP’s & Current Bid Opportunities The purchasing website lists upcoming and current bids for contracts in excess of $25,000. The city makes so many purchases less than $25,000 that the best way to find out about these purchases is to remain in contact with the various user departments.REGULAR BUSINESS HOURS
Adopted City Budget
Annual Comprehensive Financial Report (ACFR), Comprehensive Annual Financial Report (CAFR), & Single Audit
Click Here to be redirected to the Measure A page for more information, annual reports, presentations and how you can serve on the Measure A Community Advisory Committee.
APPLICATIONS & FORMS
117 Macneil Street, San Fernando, CA 91340
(818) 898-1212 | Finance@sfcity.org